Admissions Assistant

Admissions Assistant

St Georgeʼs British International School is seeking a personable, efficient and highly motivated

Admissions Assistant to support the Admissions Office in processing enquiries and applications to

St George’s British International School (both campuses).

School Accolades

★ Top 10 Private Schools in Europe, Spears Index (2025, 2024)

★ Top 15 Schools in Europe: Schools Index by Carfax (2025, 2024, 2023, 2022, 2021,

2020)

★ Finalist, British International School of the Year, International Schools of the Year

Awards (October 2024)

★ Top 100 IB Schools in the World (Summer 2025 Examination Session)

★ British School Overseas (BSO) Accredited Status (2024 - 2027)

★ COBIS Accredited Member with Double Beacon Status (Learning & Teaching,

Governance) (2023)

★ Newcastle United Foundation Football School (the Club and Foundation’s first

International School partner)

★ ABRSM Partner Programme School (Second Worldwide International School Partner)

★ AFEC (Athlete Friendly Education Centre) School (one of just 40 worldwide)

★ UAL Art & Design Foundation Diploma Accreditation (one of only 4 centres outside of

the UK)

Duties and Responsibilities

Core Admissions Support

■ Act as a point of contact for prospective families, responding promptly and professionally to admissions enquiries by telephone, email and in person.

■ Support the day-to-day administration of the admissions process, ensuring that enquiries and applications are handled efficiently and courteously.

■ Coordinate entrance assessments for prospective pupils, including CAT4 and English language assessments, and ensure all relevant documentation is prepared and shared in advance.

■ Welcome prospective families and visitors to the school, assisting with visits and providing school tours as required.

■ Update and maintain applicant records on OpenApply, ensuring all information is accurate, complete and up to date.

■ Support communications with families throughout the admissions journey, including the sharing of application outcomes and next steps, under the guidance of the Admissions Officer and Head of MCA.

■ Monitor and track the payment of registration fees, liaising with families and internal colleagues as needed.

Administrative and Liaison Responsibilities

■ Arrange meetings and interviews for prospective pupils and families with members of the Admissions Committee, as required.

■ Liaise with the Infirmary and other relevant departments to ensure that key information relating to new pupils is collected and shared appropriately.

■ Prepare, organise and distribute admissions documentation for new families, including welcome materials, forms and key joining information.

■ Maintain adequate stocks of admissions materials, such as prospectuses and brochures etc.

■ Provide general administrative support to ensure the smooth running of the Admissions Office.

Events and School Support

■ Assist in the planning and delivery of admissions events, including Open Events, information sessions and tours, assessment days and New Georgian’s Day.

■ Support the preparation of admissions spaces and materials to ensure a welcoming and professional experience for visitors.

Personal Skills

Role-specific:

Essential

■ Excellent interpersonal and communication skills, with the ability to deal confidently and warmly with families, students and colleagues.

■ Strong administrative and organisational skills, with good attention to detail.

■ Ability to manage multiple tasks efficiently and maintain accurate records.

■ Confidence in using digital systems and databases.

■ A professional, proactive and service-oriented approach.

■ Ability to work collaboratively as part of a team and build effective working relationships across the school.

■ Fluent spoken and written English, excellent writing skills.

Desirable

■ Previous experience in an admissions, administrative, customer service or school-based role.

■ Familiarity with OpenApply or other admissions/CRM platforms.

■ Knowledge of the independent or international school sector.

■ Spoken Italian.

■ An ambassador of St George’s at all times

■ A role model in relation to the school’s core values of Internationalism, Inclusivity and Excellence

■ Enthusiastic and passionate about education with a sound understanding of UK best practice

■ Reliable and respectful in their dealings with all members of the school community

■ Flexible and adaptable to the varied demands of working in a world-class school environment

■ Proactive in all aspects of school life

■ Able to work both independently and collaboratively

■ Creative and innovative across and beyond the curriculum

■ Able to work successfully under pressure, with excellent organisational skills

■ Reliable and respectful

■ Able to demonstrate a positive and proactive attitude towards participation in professional

development and the school’s induction and professional review processes

■ Able to present a professional image in line with the high expectations of St George’s

Formal Qualifications / Experience

■ A good UK Honours Degree (or equivalent)

How to Apply

Reference Number 260302

Application Deadline Wednesday 15 April 2026, 4.00pm CEST

Start Date Mid-May 2026 or asap

Availability (full-time/part-time) Full-time

Contract 1-year contract with the potential for a permanent

position from Year 2

We reserve the right to appoint before the closing date. Early application is strongly encouraged.

Please complete an online application form via  stgeorge.school.it/staff/vacancies.

Shortlisted candidates will have references taken up prior to interview.

Supporting Statement

The Supporting Statement is an instrumental part of our shortlisting process and should address

and detail: the reason you are applying for the role, why you feel that you are a suitable candidate for the role to which you are applying, your skills and experience, and an explanation of any gaps in employment during your career.

Additional Application Guidance

The Education and Qualifications section of the application form must be completed in full

(including grades obtained). References provided should always include your current employer. If you are currently working in education, please note that your first referee must be the Headteacher/Principal of the school that you are currently employed with.

School Policies

Applicants to St George’s should be familiar with the school’s Safeguarding and Child Protection Policy available at  stgeorge.school.it/policies. A copy of the Staff Code of Conduct and Whistleblowing Policy will be made available to shortlisted candidates.

Conditional Offer of Appointment

Any offer to a successful candidate will be conditional upon the following:

■ Verification of identity, qualifications and professional status

■ A safeguarding check

■ Receipt of at least three satisfactory references (one of which should be from your current

or most recent Principal, Head of School or line manager)

■ Verification of medical fitness (completion of a medical declaration)

■ Social media screening

Non-EU applicants will be required to produce their university transcript with courses taken

and final grade of their first Degree.

Remuneration

Package details will be available to shortlisted candidates upon request.

Equal Opportunities

St George's is an equal opportunities employer and is fully committed to a policy of treating all its employees and job applicants equally. Discrimination will not be made on the grounds of age, race, religion, disability, marital status, gender, re-assigned gender, sexual orientation, pregnancy or other basis.